This page will provide specific instructions on documents that must be submitted along with your application in addition to the application form. A complete list of all possible documents is provided below. Note however that not every institue will require submission of all the documents.
I asume that you have already familiarized youself with the content discussed in 'Elective application' page. I you have not I strongly advise that you do so now. Here I will not go through the extensive description on what every application document 'means' as this has already be elaborated and discussed under Elective Application. This page is however a step further from what has been discussed before already. I will try to provide samples on almost every document that requires to be submitted so that you know exactly what every document is about.
A list of documents that may be required is as below:
- Accademic requirements:
1) Transcript: A complete transcript should show details about your clerkship duration in terms of hrs or weeks. Heres what an ideal US medical school transcript looks like, the one that is very easy to interpret by the elective coordinator. Since most international medical schools do not have a GPA system or even grades, a similar transcript can do the work. If your transcript does not show duration of your clerkships then you can attach along with it a supplemental Clerkship Letter validating your clerkship length as well as the site (hospital) of your clinical rotation.
2) TOEFL (Test Of English as a Foreign Language) exam result: Generally if you have a score of 100+, you are good. It is not so much difficult to score around 100. The maximum possible score is 120 and each of reading, writing, listening, speaking are scored out of 30. Some institutes however have High specific requirements. Example: National Institute of Health (NIH) requires you to score 26 or above on the speaking section. You will still do fine if your individual score is lower than 26 on other components (but is in 20s) except speaking. If you are fond of watching TV series and English movies, you will do really well on the listening section. An American accent does not increase your score, more important is the fluency and the clarity of words. The passages are abit tough and time consuming on the reading section usually based on topics outside medicine like Archiology, Austronomy, Civilization, History etc. If you have a nice expression in writing then you will easily do well on writing section. Most international medical students score low on the speaking section. Barrons iBT TOEFL book can be used for prepration. It has a CD that contains simulated TOEFL exam. It may have started to sound a bit difficult, but trust me you really do not need to loose sweat over its prepration. 1-2 weeks of prepration is enough, I had my final year Surgery Exam a day after I took my TOEFL and did reasonably well: you will too!
Score reporting is 'weird' in the sense that it takes ABNORMALY long for the official transcript to reach you via mail. I know people whose score reports were recieved up to 3 months after the online declaration (which is usually 20 days after the exam is taken). Your online score report is equally valid and it is my advise that you do not waste your time waiting for the official score report to reach you in mail. Just print the online score report from your profile and post it with your application to where ever you wanna send it.
Some institutes however require that your original TOEFL score report be mailed to them DIRECTLY from ets ( the organization responsible for score reports and for conducting your exam). Example : Northwestern University does not accept score reports mailed to them by students (even if they are official score reports in mail).
Also remember that when you are applying for TOEFL you have the option to send official score reports FREE of cost from ets to atleast 4 Universities. You must fill in at that time and make a selection for the University where you wanna apply, because you wont be given this 'free' option again after you have taken your exam. Its like an avail it or loose it type of a thing. I am stressing upon this fact at this point because the application system/instructions DO NOT warn you against this. And you will have to pay some extra bucks if you wanna send your official score report directly from ets to a University (say: Northwestern) if you did not avail this free option at the time of application.
Click the links to see how your official score report and online score report will look like.
3) USMLE Step1 result: If you have already taken it at the time of application, you have done a great job. You have more options to apply to than other student and much greater chances of acceptability. Click the link to see how the Official USMLE score report looks like.
4)HIPAA & OSHA: These have already been discussed in the section 'elective application. A sample HIPAA certificate that you will get after completing the course on the Johns Hopkins University website can be viewed by clicking the respective link.